Mishap Monday: What To Do When The Music Goes Down At Your Party

During one of my event’s, the speakers the DJ had brought stopped working! I had to think quickly and on the spot. I used the three steps below and handled the situation without any of the guests and my clients … Continue reading

Bar/Bat Mitzvah Lighting: DJ vs Lighting Designer?

You are planning your child’s Bar or Bat Mitzvah and you feel like you are spending endless amounts of money on giant centerpieces to match your theme, linens for your tables, furniture for lounges and just when you think you are done someone says what about the lighting.  You think to yourself, well the event space will take care of that. What and why do I need to spend money on the lighting for? Or my favorite: the DJ will provide it, it is part of their package.

In my opinion, properly lighting your room is the most important décor element. It will set the mood for your entire event.  Good lighting will highlight what you want the eye to see. Pin spots on your centerpieces will allow them to pop.  So when your guests walk into the room they will actually see them.  Lighting adds texture and layers to your event space.  You can use lighting to create a feeling of warm and fuzzy, or you can light for energy, or cold for a winter wonderland.  The possibilities are endless.
Traditionally a DJ’s lighting package will provide lighting for the dance floor and only the dance-floor.  While he may have some cool intelligent lights that will create some shapes that can move around the room, chances are there will not be enough instruments in the package to be impactful.  Furthermore, your DJ’s lighting will not set a tone, mood or highlight anything else in the room.
 
 A lighting company is going to work closely with your event planner, decorator, florist and/or venue to create an ambiance for your room.  He will also speak to the property engineer to make sure you have enough power at the venue to provide electricity for lighting, music, and anything else that needs an electric current.  He will ensure you have the proper power drops, in the room to handle your vendor stations, blenders and coffee makers.  Furthermore, he will create custom shapes (gobos) that you can use to further brand your event.
If you found this article helpful or interesting please leave a comment.  Let me know your thoughts, If you have any questions or need any information or would like to see me write about a topic you need help on let me know.  If you don’t want to leave a comment below you can always email me: Julia@eventuresinc.netor simply visit our website at www.eventuresinc.net. Subscribe to our list for your free ebook “Make it Your Own! The Ultimate Guide to Personalize Your Day”
Grace, Gratitude and Happy Planning!

Why Hiring a Wedding Planner is a Good Idea

This post is based on a true event.

Last weekend my neighbor’s son got married. The wedding took place at his parent’s home. This is just a taste of what we got to experience as their neighbor.

Saturday afternoon I arrived home to my cul de sac at around 3pm to be greeted by massive chaos on my street. There were cars and trucks parked everywhere; making it difficult to drive down the street.

No big deal, right? People have parties, do construction create chaos and mess all the time. You just get used to it, take a deep breath and move on. Especially in a city like Los Angeles.

Around 6pm my husband and I leave to meet with friends, my son is off to Santa Barbara and my poor daughter, a junior in High school is home studying for finals. We get back home at around 10pm. The street is still crazy, music is still blaring. Wow, 7 hours later- must be a great party!

We go into our house and get ready for bed- around 10:30 the music dies down and as we are drifting off to sleep we are shocked awake by footsteps coming up our back deck stairs and in a flash there is a giant shadow of a man standing in our bedroom window. We both scream and jump out of bed, I have seriously never been so scared in my entire life and am shocked that I was able to pick up the phone to call the police.

We soon discover that the large male intruder, the one who scared us awake, worked for the DJ company that ran or played at the wedding next door. Apparently he got drunk and managed to get lost and ended up in my backyard- which is completely enclosed with a wrap around wooden fence… In addition, the next day- my husband lets me know that our backyard was covered in beer bottles.

You are probably wondering how this relates to my topic of why you should hire a Wedding Planner for your wedding?

Because, when you hire a planner you are going to have qualified, professional vendors with work policies regarding how their employees are allowed to behave at your party. I know, our work is fun- we create atmosphere and energy for your event. But, the key word is we are working! We are there to provide a service, not party like a guest.

Furthermore, I absolutely know that at the end of one of my parties or weddings my vendors will not be wandering the neighborhood casing out the homes and opening you (the client) up to a possible lawsuit. When the party ends they will be loading their stuff into their trucks and leaving- and they are leaving your home and your neighbors homes the way they found them- no one’s lawn will be strewn with beer cans or empty wine bottles. I think a little peace of mind and tranquility for all are wise choices when it comes to planning your next home wedding.

If you found this useful, helpful or interesting, please let me know. I would love your feedback. If there is something you want to learn about just let me know. I would be more than happy to oblige.

Grace, Gratitude and Happy Planning!

Hiring the right MC

How important is having a Master of Ceremonies (MC) for your party? And should that person be in addition to the DJ and or Band leader.

In my opinion a good MC is the most important person you hire. He will after all be running the party. One of the things to look for in your MC is the ability to multi task – kind of like a catcher in a baseball game. He has to be aware of the group and read them quickly. Within the first 20 minutes of the party this person should know your party and what music to play throughout. If you go with a band he can be the Band “Leader” if you decide on a DJ hire one that offers you a separate MC as these are 2 very distinct jobs with distinct functions and the last thing you want is someone running back and forth between dance floor and his equipment or worse yet, someone who stays put behind a table all night.

Make sure your MC is good at public speaking and that you like his voice cause you will be hearing it all night long. He should be able to have the ability to memorize well. A personal grievance of mine is when the MC has the mic in one hand and his cheat sheet in the other standing on the edge of the dance floor reading his notes. He should not be reading them he should know them! If you were at a play would you want to see the actors reading their lines from the script?

Your MC should be able to interface and communicate with the banquet manager and your planner. He should be able to watch the event and know when the food is finished being served, where people are in their meal and when to turn up and down on the heat.

Most importantly he should also make sure that before announcing the first dance he has the bride and groom in the room and that he has both the photographer and videographer present. You do not want to have to repeat the first dance because the photographer was in the bathroom. – The same principle should be applied to all the formalities of the day. I find it completely frustrating when I am at an event and something gets announced and then the guests have to go on a scavenger hunt looking for a bride or groom, parent, grandparent …. It is really important for the MC to be on top of his game and communicate with all necessary parties prior to announcements. And if there is a planner involved he needs to communicate with them and they will make sure all people necessary are present.

Have a relationship with your MC beforehand. Make sure he knows you and your family. Meet him a few times- email him your favorite songs and the things you do not want to hear. Let him know if he should take requests from the crowd. Communication before hand is so very crucial. Make this person your friend- but please respect their boundaries. I know you may want to call him at midnight, every night leading up to your party, but stop and think for a minute- would you want someone calling you at this time of day/night? How you guys relate prior will make all the difference to the energy of the night. Now on the day of- leave him do his job! Micromanaging him never makes the party better!!!