3 Fool-Proof Secrets For A Fun Event

Have you ever gone to a wedding or special event and thought “Wow! That went fast?” or “Why did the event end so early?”  Then you look down at your watch and go “Holy **it! It’s midnight!!”  Do you want to … Continue reading

Celebrating Your Wedding and Culture Together

We spend most of our lives trying to fit in and be like everyone else. As kids, our parents, our culture, and our traditions often embarrassed us. The day you get married, put the embarrassment aside, and embrace what sets you … Continue reading

Mishap Monday: What To Do When The Music Goes Down At Your Party

During one of my event’s, the speakers the DJ had brought stopped working! I had to think quickly and on the spot. I used the three steps below and handled the situation without any of the guests and my clients … Continue reading

10 Ways to De-Stress When Planning Your Wedding

Are you planning your own wedding but don’t know where to start.  If you answered “yes” then you are not alone. A lot of Brides I speak with have a hard time weeding through the amount of information that is … Continue reading

Real Wedding of Maya and Tommy Primeau

I recently had the privelage to help an amazing couple plan their wedding. Maya and Tommy first came to my office last October knowing that they wanted a summer wedding at the beach.

Maya, a horse trainer and Tommy who works as a stuntman wanted a beach wedding that would reflect their outgoing personalities and sense of adventure and fun.  

After previewing many beach front settings they decided to have their wedding at Shutters on the Beach an upscale venue with a cozy New England vibe. Even though our catering director Michael Kossart would not let the groom set himself on fire or rappel himself from the roof of the hotel into his ceremony we thoroughly enjoyed our experience working with him

Maya wanted an elegant wedding with a casual  rustic feel.  To create this we brought in wood tables and created naturally flowing table scapes using candles and white florals in  different shapes and sized containers that ran down the middle of each table.  We incorporated the beach by accenting each centerpiece with coral, seashells and sand.  We also incorporated Maya’s love of horses by using old horseshoes as table numbers. In addition, Holly and Becky accented the head table and fireplace with ceramic and glass horse heads. Keeping with the rustic, casual feel we also used multi sized lanterns with florals.

Because the beach brings out the child in all of us when we happened upon these wonderful towels  wrapped like lollipops we decided to place them inside sandboxes and use them as both escort cards and party favors.

Maya’s mom brought some great Japanese candy to the party which we used on the cake table to create a dessert bar.

Wedding Planning and Design: Julia Hewitt/ Eventures
Floral Design: Holly Flora
Lighting Design: The Lighter Side
Tables: Classic Party Rentals
Wedding Cake: Epicurean Umbrella
DJ: Rory Pollinger
Venue: Shutters on The Beach
Escort Cards: Marlene Miller
Photography by: Renee Cascia Photography and Jen Renee Photography

Live Music: Transglobal Entertainment

If you found this article helpful or interesting please leave a comment.  Let me know your thoughts, If you have any questions or need any information or would like to see me write about a topic you need help on let me know.  If you don’t want to leave a comment below you can always email me: Julia@eventuresinc.netor simply visit our website at www.eventuresinc.net. Subscribe to our list for your free ebook “Make it Your Own! The Ultimate Guide to Personalize Your Day”
Grace, Gratitude and Happy Planning!

10 Wedding Tips to Ease Your Stress

The final days before your wedding can be extremely stressful.  It feels like there is so much to do, so much to confirm and everyone seems to want your attention. You have no more time to think- just act and/or react.  
Here are 10 ways to ease the stress prior to your big day:
 
1.   Create a guest list spreadsheet in Microsoft Excel with only the important details as your column header, ie: last name, table #, food choice and hotel info
 
2.   It is important to create a separate column for each guest by last name so you can sort alphabetically
 
3.   Make a vendor list and be sure to include their emergency contact info on this list.  Include their category and the date of your final confirmation
 
4.   Actually speak, in person or by phone with each vendor at least once during this time and definitely do a follow up email the week prior to your wedding
 
5.   Assign your tables as soon as you have your guest responses. I like to put each guest, or couple on a separate “post it” tab so I can easily move them around when creating seating assignments
 
6.   Keep track of seating alphabetically and by table
 
7.   Allow your calligrapher at least 10 days to complete your escort cards
 
8.   Keep a box of everything that has to go to the wedding at your front door- Have a checklist and mark off each item as you put it by the front door
 
9.   Finalize your floral and décor elements as soon as you assign everyone to where they will be seating
 
10  Create a timeline of how you would like your event to flow- make sure you calculate how much time you need on the day of to get ready. Then leave yourself extra time
Take a deep breath, get a massage, have a facial and really take care of yourself during this time.
If you found this article helpful or interesting please leave a comment.  Let me know your thoughts, If you have any questions or need any information or would like to see me write about a topic you need help on let me know.  If you don’t want to leave a comment below you can always email me: Julia@eventuresinc.net or simply visit our website at www.eventuresinc.net.
Grace, Gratitude and Happy Planning!

Feathers for Your Wedding

I love using feathers and masks when designing parties.In addition to being dramatic they add great texture and dimension and are just plain fun.

Consider having a boa bar at your next party. Have lots of great colors and offer each guest a boa to wear that will match or compliment their outfits.

You could also use them as a décor element by draping them on your chairs for visual interest.

Try creating some drama in your room by adding feathers to your centerpieces, suspend them from the ceiling or add them into your bridal bouquet. Another great way to incorporate feathers is to have them in your hair.

A great way lower inhibitions on a dance floor without breaking the bank is to pass out masks to the guests during one of the dance sets. People tend to be more free when they think no one can see them. I like to buy several different mask styles so that you are sure to find one that you like.

If you found this article helpful or interesting please leave a comment. Let me know your thoughts, If you have any questions or need any information or would like to see me write about a topic you need help on let me know. If you don’t want to leave a comment below you can always email me: Julia@eventuresinc.net or simply visit our website at www.eventuresinc.net.

Grace, Gratitude and Happy Planning

Private Caterer for your Wedding part 2

I love being able to use a private caterer for your wedding day food. As a real foodie I know that it will ensure that your wedding has the food and service that you desire. With a wedding menu designed exclusively for you. Usually there are no minimums and/or limitations with what you can request.

I lean towards the boutique companies as I find they have fresh, new and creative ideas and they typically prepare most items on the menu from scratch using the freshest of ingredients. They tend to shop using local farms and food suppliers and a lot of them like to buy organic and usually hit the markets within 1 to 2 days prior your event to ensure only the finest and freshest ingredients are being used.

It take a lot of hours to prepare and cook food for a party so typically your caterer will have a kitchen that they prep all the food in prior to your wedding day.

Once on the job site they then go to work cooking and finishing your food. If the job site has no kitchen one has to be built. While building an offsite kitchen is not a big deal, it does however cost some money. And you cannot assume that the cost of the kitchen is something that is paid for by the caterer. On the contrary, it is a cost paid for by the client. In addition, a lot of caterers may need to rent platters and serving utensils. Again, this is a cost passed onto the client.

Often times venues such as private homes, mansions, beaches, warehouse spaces require that you bring in a private caterer and most likely you should assume that you are at a space that is pretty much a blank slate which means you, the client get to bring in the dishes, forks, knives, glassware and just about everything else that you need to feed and service your guests.Your caterer can arrange for all this if you choose the go that route.They typically charge you the cost of each item plus 20% for arranging the rentals.You can have your wedding planner arrange the rentals or you can try and do it yourself. We will discuss rentals at a later date.

If you found this article helpful or interesting please leave a comment. Let me know your thoughts, If you have any questions or need any information or would like to see me write about a topic you need help on let me know. If you don’t want to leave a comment below you can always email me: Julia@eventuresinc.net or simply visit our website at www.eventuresinc.net.

Grace, Gratitude and Happy Planning!

Hiring a Caterer to Cook for Your Wedding?

Before you decide to have your wedding at a private venue or your home I think it is very important to understand how caterer’s charge.

Typically, private caterers break down the cost of the meal as follows: food per person, and an hourly fee for their staff inclusive of: head chef, assistant chefs, scullery, managers, waiters and bartenders.

The size of the event and the scope of the menu will usually determine how large a staff is required to service your event.In general most catering and staffing companies require a 5-hour minimum per party. In addition to the food and labor fees you can expect to see a tax and a service charge on your bill.

Generally the per person food charge will cover the cost of the food and the initial food prep at the caterer’s own kitchen. The hourly fees kick in once the caterer arrives on site at the venue where the wedding or party will take place. Typically, your caterer will base their estimate on the following: average event is 5 hours which consists of 1 hour for cocktails, and 4 hours for the reception. Additional hours may then be added for the set up/installation and clean up at your location. By and large, for a small event of 200 guests or less with a minimal amount of set up the caterer will frequently add 2 hours for installation and 1-2 hours for cleanup. These times are a guideline and may differ based on size of the wedding, the menu and the party’s overall flow of events. Furthermore, if you have a killer party that goes into overtime expect to pay additional sums of money to the staff.

Additionally, when choosing to work with a caterer at a private venue or home you should be aware that you will have to rent everything that will be used for your event to take place. It is a good idea, especially if you choose to not work with a planner, to schedule a walk-thru of the venue space with the caterer, prior to your wedding. This will allow the caterer to scope out the site and know how best to use the space. They will also be able to help you create a rental list of items that they may need to best execute the menu.

I hope you found this article helpful and informative. If you have any questions or need any help please feel free to contact me or leave comments. I look forward to helping you have a stress free event.

Grace, Gratitude and Happy Planning!