3 Fool-Proof Secrets For A Fun Event

Have you ever gone to a wedding or special event and thought “Wow! That went fast?” or “Why did the event end so early?”  Then you look down at your watch and go “Holy **it! It’s midnight!!”  Do you want to … Continue reading

Mishap Monday: What To Do When The Music Goes Down At Your Party

During one of my event’s, the speakers the DJ had brought stopped working! I had to think quickly and on the spot. I used the three steps below and handled the situation without any of the guests and my clients … Continue reading

10 Ways to De-Stress When Planning Your Wedding

Are you planning your own wedding but don’t know where to start.  If you answered “yes” then you are not alone. A lot of Brides I speak with have a hard time weeding through the amount of information that is … Continue reading

10 Wedding Tips to Ease Your Stress

The final days before your wedding can be extremely stressful.  It feels like there is so much to do, so much to confirm and everyone seems to want your attention. You have no more time to think- just act and/or react.  
Here are 10 ways to ease the stress prior to your big day:
1.   Create a guest list spreadsheet in Microsoft Excel with only the important details as your column header, ie: last name, table #, food choice and hotel info
2.   It is important to create a separate column for each guest by last name so you can sort alphabetically
3.   Make a vendor list and be sure to include their emergency contact info on this list.  Include their category and the date of your final confirmation
4.   Actually speak, in person or by phone with each vendor at least once during this time and definitely do a follow up email the week prior to your wedding
5.   Assign your tables as soon as you have your guest responses. I like to put each guest, or couple on a separate “post it” tab so I can easily move them around when creating seating assignments
6.   Keep track of seating alphabetically and by table
7.   Allow your calligrapher at least 10 days to complete your escort cards
8.   Keep a box of everything that has to go to the wedding at your front door- Have a checklist and mark off each item as you put it by the front door
9.   Finalize your floral and décor elements as soon as you assign everyone to where they will be seating
10  Create a timeline of how you would like your event to flow- make sure you calculate how much time you need on the day of to get ready. Then leave yourself extra time
Take a deep breath, get a massage, have a facial and really take care of yourself during this time.
If you found this article helpful or interesting please leave a comment.  Let me know your thoughts, If you have any questions or need any information or would like to see me write about a topic you need help on let me know.  If you don’t want to leave a comment below you can always email me: Julia@eventuresinc.net or simply visit our website at www.eventuresinc.net.
Grace, Gratitude and Happy Planning!

Private Caterer for your Wedding part 2

I love being able to use a private caterer for your wedding day food. As a real foodie I know that it will ensure that your wedding has the food and service that you desire. With a wedding menu designed exclusively for you. Usually there are no minimums and/or limitations with what you can request.

I lean towards the boutique companies as I find they have fresh, new and creative ideas and they typically prepare most items on the menu from scratch using the freshest of ingredients. They tend to shop using local farms and food suppliers and a lot of them like to buy organic and usually hit the markets within 1 to 2 days prior your event to ensure only the finest and freshest ingredients are being used.

It take a lot of hours to prepare and cook food for a party so typically your caterer will have a kitchen that they prep all the food in prior to your wedding day.

Once on the job site they then go to work cooking and finishing your food. If the job site has no kitchen one has to be built. While building an offsite kitchen is not a big deal, it does however cost some money. And you cannot assume that the cost of the kitchen is something that is paid for by the caterer. On the contrary, it is a cost paid for by the client. In addition, a lot of caterers may need to rent platters and serving utensils. Again, this is a cost passed onto the client.

Often times venues such as private homes, mansions, beaches, warehouse spaces require that you bring in a private caterer and most likely you should assume that you are at a space that is pretty much a blank slate which means you, the client get to bring in the dishes, forks, knives, glassware and just about everything else that you need to feed and service your guests.Your caterer can arrange for all this if you choose the go that route.They typically charge you the cost of each item plus 20% for arranging the rentals.You can have your wedding planner arrange the rentals or you can try and do it yourself. We will discuss rentals at a later date.

If you found this article helpful or interesting please leave a comment. Let me know your thoughts, If you have any questions or need any information or would like to see me write about a topic you need help on let me know. If you don’t want to leave a comment below you can always email me: Julia@eventuresinc.net or simply visit our website at www.eventuresinc.net.

Grace, Gratitude and Happy Planning!

Hiring a Caterer to Cook for Your Wedding?

Before you decide to have your wedding at a private venue or your home I think it is very important to understand how caterer’s charge.

Typically, private caterers break down the cost of the meal as follows: food per person, and an hourly fee for their staff inclusive of: head chef, assistant chefs, scullery, managers, waiters and bartenders.

The size of the event and the scope of the menu will usually determine how large a staff is required to service your event.In general most catering and staffing companies require a 5-hour minimum per party. In addition to the food and labor fees you can expect to see a tax and a service charge on your bill.

Generally the per person food charge will cover the cost of the food and the initial food prep at the caterer’s own kitchen. The hourly fees kick in once the caterer arrives on site at the venue where the wedding or party will take place. Typically, your caterer will base their estimate on the following: average event is 5 hours which consists of 1 hour for cocktails, and 4 hours for the reception. Additional hours may then be added for the set up/installation and clean up at your location. By and large, for a small event of 200 guests or less with a minimal amount of set up the caterer will frequently add 2 hours for installation and 1-2 hours for cleanup. These times are a guideline and may differ based on size of the wedding, the menu and the party’s overall flow of events. Furthermore, if you have a killer party that goes into overtime expect to pay additional sums of money to the staff.

Additionally, when choosing to work with a caterer at a private venue or home you should be aware that you will have to rent everything that will be used for your event to take place. It is a good idea, especially if you choose to not work with a planner, to schedule a walk-thru of the venue space with the caterer, prior to your wedding. This will allow the caterer to scope out the site and know how best to use the space. They will also be able to help you create a rental list of items that they may need to best execute the menu.

I hope you found this article helpful and informative. If you have any questions or need any help please feel free to contact me or leave comments. I look forward to helping you have a stress free event.

Grace, Gratitude and Happy Planning!

Shopping for the Perfect Wedding Venue

So you just got engaged and you think to yourself I need to find a place to get married. You begin to surf the internet for venues, feverishly making calls and you begin to feel overwhelmed. After what seems like a gazillion appointments and endless salespeople, beautiful presentation folders with prices and menus and preferred vendors you think to yourself; how do I interpret all this? It can all be so overwhelming.

Time to hit the pause button. Take a deep breath and make yourself a cup of coffee. Then sit quietly and list the pros and cons of each of the venues that you visited. Then create a cost comparison spreadsheet. When comparing locations it helps if you compare apples to apples, meaning; if the “really cheap” venue is offering 2 appetizers and the really great venue (the one you think you can’t afford but love) is offering 6 appetizers in their package see what the cost would be to upgrade to 6 tray passed appetizers at the inexpensive location. If the great place offers valet in their package price see what the valet would be at the less expensive location and write it down. How many courses are each of the places providing. Which one will let you choose a cake vendor, which one charges for the ceremony and what is the charge for an on site ceremony. Once you have your prices for each of these venues listed out by category simply add up each column and see if the less expensive place is still less expensive.

If something seems too good to be true that is because it usually is too good to be true. Be weary of the places that hide their costs and break them down and spread them around their presentation folder. I know when I look at a proposal my eye automatically goes to the largest numbers on the page or the final number/total at the bottom; afterwards, I pause to see what do all these costs really mean and stand for. Then, I too do a cost analysis. So, do yourself a favor and take the time to actually understand what you are getting and what it is going to cost before you commit. These few minutes can save you a lot of tears.

If you liked this post or found this information helpful, please let me know. I am here to help and guide you. Any questions or comments please feel free to contact me.

It’s Your Wedding Day Choose to be Happy

Be Happy It is Your Wedding Day!

Letting go of your fear has got to be the hardest thing I have ever had to do. I remember as a bride I was petrified to walk down the aisle. I thought I wanted to be the center of attention, and was upset with my husband’s mother and sister because they weren’t welcoming the arriving guests. Instead they thought that they should have a “Grand Entrance” too. When the moment came for me to finally walk down the aisle I thought I would die, all those people looking at me- and the only thing I could do was obsess over the fluff of my dress, and worry about my hair—All that angst on what is supposed to be the most amazing day of my life

Then, I spent the entire day worrying about whether or not my guests were having fun. I was so anxious and worried about everything and everyone and what they thought that I don’t think I had fun. I just remember that when the day was done, and as I got out of my gown I felt every muscle in my upper body let go and begin to relax. It was not pleasant and took a few hours for the pain to subside.

Crazy! Right?

Now 24+ years later I can certainly tell you walking down the aisle was the easy part. Today my youngest child takes her driving test. Letting go of the fear that surrounds this is probably one of the hardest things I have ever done. We give birth, raise and protect and nurture these wonderful little beings into adult hood only to let them fly away with wings that we helped to grow. So many things can happen or go wrong when you drive. Today, I realize there are so many more important things to obsess over than a fluffy wedding dress- or the perfect centerpiece.

Don’t get me wrong, I am not telling you that your wedding day should be anything less than perfect and that you shouldn’t want to look and feel your very best. What I am saying is that you should ENJOY your wedding day- it is yours, created especially for you, the bride. It is the only day when the world actually stops, and focuses on you and your wishes. So what if it doesn’t go as planned. Nothing ever does! Furthermore, no one at your party knows that the centerpieces were supposed to be yellow roses not pink, or that you picked Chilean Sea bass not salmon. No one knows what you planned! They only know what is presented to them. Your guests take their cues from you. So, be present, be gracious and be grateful and most of all be happy! Paste a great big smile on your face and let the good times begin! It is one day and there are no do overs. Choose the joy that you so very much want. It is all up to you and how you choose to see and be on your wedding day.

I hope this was interesting and helpful. If you have any questions please feel free to contact me 818 673 2961. Shoot me an email or leave some comments. I would love to hear what you are interested in learning about.

Grace, Gratitude and Happy Planning

Your Dream Wedding

When you get engaged and start planning for your wedding the world of creativity opens up and there is so much possibility just waiting for you to walk through its door. Sit back, close your eyes and just fantasize for a few minutes. Picture yourself in your Wedding gown walking into your reception – what colors come to mind- What does the guest seating look like; do you see your guests seated at a table- should the tables be round, square rectangular? Do you want your guests on chairs, ottomans or banquets? Are the tables coffee table height, standard or high top? Or are you nixing tables and providing all lounges or maybe a combination of the above?

Imagine the atmosphere you want to create. This is where you get to think about lighting and what that will bring to the party.

Try to step outside of your comfort zone when you plan your wedding.I know it is hard to imagine something that you haven’t seen in pictures and magazines but it can be so rewarding if you begin to let go of all your fear and learn to play and use your imagination.

The room you create does not need to be about the flowers and centerpieces and linen color. Take it a step further and really spend time thinking about how you want the party to move and flow. The rest will fall into place.

No one says you need to be traditional unless that is what you want. Remember, there are no rules; and if there are, just remember the old saying that states:“rules are meant to be broken.” There may be some religious or cultural traditions to follow but they are also open to interpretation. They exist as a guide for you to use and customize to fit with your life, style and personal preferences

This is your wedding! The planning should be fun! Let go and play!

Please let me know if you liked this post.Write back and tell me your thoughts.I would love to hear from you and help in anyway I can.

Grace, Gratitude and Happy Planning!